About Us:
Bailey & Jones Maintenance is a leading company in the maintenance field. Our commitment to quality and efficiency sets us apart in delivering exceptional services to our clients. As part of our team, you will play a vital role in supporting our operations and contributing to our continued success.
Position Overview:
As an Office Administrator, you will take charge of overseeing our Maintenance department. Your responsibilities will encompass arranging schedules for our engineers, coordinating their daily tasks, liaising with clients, managing the provisioning of work materials for the engineers, issuing invoices to clients, and maintaining reports on their work. Moreover, the Office Administrator will be responsible for actively seeking new clients.
Key Responsibilities:
- Perform general office tasks, including answering phone calls, responding to emails, and managing correspondence.
- Maintain and update company records, databases, and filing systems.
- Coordinate and schedule appointments, meetings, and events.
- Assist in preparing reports, presentations, and documents.
- Manage office supplies and place orders when necessary.
- Assist in accounts receivable and accounts payable tasks.
- Assist in preparing and processing invoices and expense reports.
- Greet visitors and direct them to the appropriate personnel.
- Assist with Accounting tasks
- Provide administrative support to various departments as needed.
- Collaborate with team members to ensure efficient office operations.
Qualifications:
- Proven experience in an administrative or office role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and great computer skills.
- Strong organisational and multitasking abilities.
- Excellent communication skills, both written and verbal, Fluent English.
- Attention to detail and accuracy in record-keeping.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive attitude.
- Knowledge of basic bookkeeping or accounting principles is beneficial.
- Familiarity with the construction industry is a must! Please do not apply if you do not have confirmed experience in the construction / maintenance industry.
What We Offer:
- Opportunity to work in a dynamic and growing sector.
- Collaborative and supportive work environment.
- Monday to Friday schedule, from 7:30am-4:30pm, providing a healthy work-life balance.
- Potential for career growth and development within the company.
- Join our team and contribute to our success in providing top-notch maintenance services to the construction industry. If you're organised, detail-oriented, and ready to be an integral part of our team, we'd love to hear from you!
To apply, please send your resume and cover letter to cv@baileyandjonesmaintenance.co.uk
Job Type: Full-time
Salary: £25,000.00-£33,256.33 per year
Benefits:
- Company pension
- Free parking
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have any experience in the construction industry?
Education:
- Bachelor's (preferred)
Experience:
- Customer service: 3 years (required)
Language:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 31/08/2023
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